Northern California Institute of Cosmetology, Inc.

Over-Contract fees:

For a student who does not complete the course by the contract end date, the following hourly charges apply until the course is completed:

 1.     Cosmetology:                $8.00 per hour

2.    Skin Care:                        $10.00 per hour

3.    Nail Care:                         $6.00 per hour

GENERAL RULES AND REGULATIONS

1.    The school is open from 9:00A.M. - 5:30 P.M. on Wednesday through Friday and 5:30 p.m.- 9:30 p.m., Wednesday thru Friday evenings for night school. Saturday classes starts from 9:30 a.m. – 6:00 p.m. Breaks: 15 minutes in the morning and 15 minutes in the afternoon no later than 4:30 P.M. Lunch breaks are scheduled for 30 minutes.  Students taking their half hour breaks must punch out before taking their break and must punch in after their break otherwise if it is not specified in their timecard, a 30 minute break from their clock hour will be automatically deducted.  Students who require a longer lunch break (31 minutes or longer) must obtain prior approval from the School Director or Instructor.

2.    If a student is unable to attend school, students are required to notify the school by telephone between the hours of 7:30 A.M. - 8:30 A.M. & afternoon students must notify the school between the hours of 12:00 noon and 1:00 p.m. The telephone number to call is (510) 635-4371. 

3.    Tardy policy will be noted as arriving after 9:00 a.m. or 1:00 p.m. for class. Students will not be allowed into class until after theory has concluded unless they have called first.

4.   In order for each student to perform all the operations required by the State Board of Barbering and Cosmetology within the contracted hours, students must attend school daily. Students, who miss school days or who are late and miss morning theory, must realize that missing classes means missing scheduled curriculum in theory and means getting behind in operations.  The more absences a student incurs, the lower their Attendance Percentage Rate will get.  (Attendance Rate is discussed further together with Satisfactory Progress Policy).

5.    Three unexcused absences (not notifying the school) in any month will be cause for suspension or termination from the school. Upon return from an unexcused tardy or absence, immediate disciplinary action will be taken. ALL ABOVE PENALTIES MAY BE WAIVED, IF THE STUDENT BRINGS IN A DOCTOR'S CERTIFICATE DUE TO ILLNESS WHILE ABSENT, OR THE STUDENT WAS EXCUSED IN ADVANCE BY THE SCHOOL. Fourteen (14) days of consecutive absences without school notification will be termination from the school program immediately.  

6.   Grading & Satisfactory Progress - Students must maintain a 70% grade point average and 67% Attendance Percentage at all times while in the program. Academic grade is based on Written Exams and Practical Evaluations; this comprises your grade point average.  Students are considered Maintaining Satisfactory Progress if they are meeting the Academic and Attendance Rate percentages.  Students who fall below GPA average and 67% attendance will get a student evaluation conference initiated by the Associate School Director or designated official.  A Student may be put on probation if they do not meet the Satisfactory Progress.  It is very important that a student maintain Satisfactory Progress as this could greatly affect their financial aid (if applicable) or their school enrollment altogether.  Every evaluation period a student is graded, a Satisfactory Progress Report will be given to a student that would detail their Practical grade, Written exams taken with the corresponding grades and course completion progress.  This report will also indicate if a student is Maintaining Satisfactory Progress and if a student is on Probation.

Theory grade is evaluated after each unit of study or topic. Theory tests and assignments are evaluated when completed and graded toward course completion only when rated as satisfactory or better. Practical skills are evaluated according to text procedures and performance standards established by the State Board of Barbering and Cosmetology. Students must maintain a theory grade average of 70% and pass a final written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments. Numerical grades are considered according to the following scale:

WRITTEN AND PRACTICAL:    93-100                 EXCELLENT

                                                            85-92                  VERY GOOD

                                                            75-84                   SATISFACTORY

                                                            70-74                   NEEDS IMPROVEMENT

                                                            69 and below    BELOW STANDARDS - UNSATISFACTORY

Each student is tested periodically on theory and practical/skill development. Written examinations are given on each subject within the course curriculum. Examinations are graded on a percentile basis. Examinations that fall under 70% are allowed to be re-taken at a maximum of two (2). The average scores of examinations taken will be the final score. Formal practical evaluations for Cosmetology are conducted at the 450, 900, and 1250 and 1600 hour periods; for Skin Care evaluations are conducted at 300 and 600 hours; and for Nail Care evaluations are conducted at 200 and 400 hours.  These practical evaluations are based on criteria that are converted to a percentile.  The work done on the clinic floor is not given a formal grade; rather it is marked as having been completed.  It is not weighted into the overall GPA.

7.    Personal Service / Daily Operations / Clean-up.  Students are allowed to have personal service done only on Wednesday.  Special occasions will be on a case-by-case basis and must be approved by Ms. Rosalinda prior to service.  Friends and relatives are considered paying customers.  Freshmen can bring their own clients for free service (Thursday & Friday as long as they have done 5 operations on client or dollhead and 1 workbook done) except if a school product or electricity (i.e. Thermal and Haircolor) is used.  The fee will be in the discretion of the Floor Instructor if Ms. Rosalinda is not available.  Freshman students can practice/perform service to non-paying clients only IF they have been trained on that subject/operation.  All students are required to do at least five (5) operations and one (1) theory workbook or practical workbook done each day in school.  Students are expected to clean up their station after each service.  Credit will only be applied upon completion of service, which includes clean up.  Students must follow their Daily Sanitation Checklist.  Eating or drinking any beverage on the floor while performing service is not allowed, clients should be discouraged to do so just the same.

        Students can perform service on the floor on a paying client after achieving 10% of their program course clock hour requirement (i.e. Cosmetology 1600 hours = 160 hours).  Freshman Students can practice/perform service

8.    Cursing, badmouthing, or expressing vulgar/defamatory words in the school are not allowed.  Students will be sent home, suspended, or terminated depending upon the severity and frequency of incidents occurred.  No loud or offending music and no earphones while performing a service on a client.  No cell phone use permitted on the floor while performing service or while practicing an operation.  Cell phones must be in silent mode or vibrate mode.  If necessary, calls can be received at the break room or outside the parking area for a five (5) minute period if classes are ongoing.  No personal calls are allowed going through the school business line unless for emergency only.  Messages for students can be taken and advised of the call.

9.    Saturday attendance.  Student’s Saturday attendance is mandatory.  Your scheduled completion date includes Saturday, your committed hours as per your contract.  Saturday is considered to be a ‘Client Day’ meaning this is the best time for students to practice their skills since the whole day is dedicated to performing services to both walk-in clients and customers with a scheduled appointment.

10.  Students are not allowed to refuse clients/customers.  Unless it is a serious health risk (the school will not put a student in health and safety hazard) to the student, all clients that the school deems to be a client must be serviced by an assigned student.  Only the school reserves the right to refuse service to a client.  STUDENTS NOT PERFORMING OR REFUSING TO PERFORM ANY CLASSROOM AND/OR FLOOR ACTIVITIES, OR FOLLOW THE AFORMENTIONED RULES MUST PUNCH OUT IMMEDIATELY.

Rules and Procedures on Student Clock Hours:

1. Each student begins theprogram in the freshman curriculum, which includes, lecture, demonstration, and practical training for a period of not less than 10% of total clock hours (i.e. Cosmetology- 1600 hours x 10%= 160 clock hours minimum, as a Freshman student) and may increase to 250 hours depending on student’s skill. The school will maintain freshman weekly worksheets, which the instructor records and evaluates prior to senior curriculum. Practical operations during freshman period are credited as Practical Operation credit. Students will work on clients or mannequin for practical operation upon completion of clock hours required and freshman evaluation.  

 2.Upon completion of freshman hours, students begin working at the clinic floor to practice and complete practical operations training. Students will have theory class and then practical training hours right after. Theory classes, after the freshman period, will be recorded daily for each theory subject taken to identify student’s completion on the subject.

 3. Computer printout for each student will be printed every two weeks. Each individual student printout will identify theory hours completed in each subject according to the Bureau of Barbering and Cosmetology Rules and Regulations. Practical operation requirements are also listed in the computer printout and student’s credited operations will be reflected and identified.

 4. The following procedures are taken by each student working on the practical/clinic floor:

    a.   Each student will record all the practical operations completed that day. It is the student’s responsibility to ensure that he/she has punched upon arriving to school and punching out before leaving the school.  Students are required to have the floor instructor check, initial, and verify the operation, prior to and upon completion of each practical operation. The practical operations will then be recorded to the weekly worksheet onto the computer and filed into each individual student school record envelope.

    b.   The computer printout of each student will reflect and identify the number of practical operations completed and the required practical operations by the Board. Students need to examine carefully the information entered into the computer printout and notify the Office Manager or Instructor for any discrepancies or concerns. The practical operations recorded and filed in each student envelope will help identify and clarify mistakes or concerns in the weekly computer printout.    

   c.    Student attendance policies are applied uniformly and fairly. Northern California Institute of Cosmetology measures student attendance by clock hours. Northern California Institute of Cosmetology will;

• give appropriate attendance/clock hours credit for all hours attended.
• not add or deduct attendance hours as a credit or penalty, and
• round actual attendance hours to no more than the nearest quarter hour.

5.  Students that fail to meet their scheduled hours for any given week will be charged a rate of $8.00 (Cosmetology) and $10.00 (Skincare) for every hour not met.  Hours are calculated at the end of each month, students are responsible to make the payments or make arrangements with Ms. Rosalinda.  Students will have the option to do make-up work by attending a make-up class to be scheduled by Ms. Rosalinda.  Absences will only be excused by Ms. Rosalinda.  Excused absences will not be charged.  Students who do not clock out at the end of the day will only receive a maximum of 4 (four) hours for the day.